PMS - People Management Services
Back to Policies

Data Protection & Privacy Policy

Document No: PMS-POL-007 | Version 3.0 | Effective: February 2026

Purpose

This policy establishes the principles, requirements, and practices for protecting personal data and ensuring privacy of all individuals whose information is processed by PMS. We are committed to maintaining the highest standards of data protection and privacy.

Data Protection Principles

Lawfulness & Fairness

Personal data processed lawfully, fairly, and transparently

Purpose Limitation

Data collected for specified, explicit, and legitimate purposes only

Data Minimization

Only relevant and necessary data collected and retained

Accuracy

Personal data kept accurate and up to date

Data We Collect

Participant Data

  • • Name and contact information
  • • Professional background
  • • Training enrollment records
  • • Attendance and completion data
  • • Feedback and evaluations

Client Organization Data

  • • Company details
  • • Contact person information
  • • Contract and billing data
  • • Training requirements
  • • Communication records

Your Rights

  • Right to access your personal data held by PMS
  • Right to rectification of inaccurate personal data
  • Right to erasure ('right to be forgotten') where applicable
  • Right to restrict processing in certain circumstances
  • Right to data portability
  • Right to object to processing
  • Right to withdraw consent at any time
  • Right to lodge a complaint with supervisory authority

Security Measures

Technical Measures

  • Encryption of sensitive data
  • Secure access controls
  • Regular security updates
  • Backup and recovery systems

Organizational Measures

  • Staff training on data protection
  • Access limited to authorized personnel
  • Confidentiality agreements
  • Regular policy reviews

Data Retention

Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected:

  • • Training records: 7 years after program completion
  • • Client contracts: 7 years after contract end
  • • Marketing data: Until consent is withdrawn
  • • Website analytics: 2 years

Contact Us

For any data protection inquiries or to exercise your rights, please contact:

Data Protection Officer

People Management Services Ltd

Email: info@pmsbangladesh.com

Approved by

Managing Director

Review Date

February 2027